​​​Important Enrollment & Payment Information 
 

Scholarships are available. Please contact our staff at info@projectfoxwood.com for more information. 
 

Waitlist​

If your preferred session is already filled, you can submit your enrollment information to be added to the waitlist. We expect cancelations as summer nears, so there's often a good chance you'll be offered a spot! You do not need to submit a deposit to be added to a waitlist. 

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Payment Options

We try to make paying for camp as simple and flexible as possible.

• E-check (ACH) is our default and preferred payment method.

• Credit cards are also accepted, though they include a small 3% service fee.

• Families are welcome to pay in full at registration or use our automatic installment plan.

• Monthly installments are processed on the 1st of each month after the initial deposit.

• Final balances are due by June 1st.

 

Registration Policy

• To hold your camper’s place, a 20% deposit is due within one week of registration.T

• If we don’t receive your deposit by then, we may need to release the spot so other families can register.

 

Cancellation Policy

We understand that plans can change, and we want to be as fair and transparent as possible.

• Nonrefundable administrative fees:

  • $250 per residential or trip session

  • $50 per day camp session

• Credit card processing/service fees are also nonrefundable and will not be returned in the event of cancellation, withdrawal, or transferring to a lower-cost program.

 

Refund Details

• 30 or more days before the start of your session:

  • You’ll receive a full refund less the nonrefundable administrative and credit card fees.

• Fewer than 30 days before your session:

  • Refunds are ONLY available, if we’re able to fill your camper’s spot. In that case, you’ll receive a refund minus the administrative and credit card fees.

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Voluntary Withdrawal
Once a session begins, camp fees are non-refundable, and no full or partial refunds will be issued if a camper leaves early or is unable to complete the session. This applies regardless of the reason, including illness, injury, homesickness, family emergency, disciplinary dismissal, or changes in family plans.

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When your camper's session begins, the costs of providing their camp experience—including staffing, food, transportation, program supplies, and other operating expenses—have already been committed based on enrollment. Because these expenses cannot be recovered, we are unable to offer refunds once a session is underway.

 

This policy helps ensure we can continue providing a safe, high-quality camp experience for all families, both now and in the future.

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Camp-Initiated Cancellation
Project Foxwood reserves the right to cancel, shorten, delay, or modify any session due to circumstances beyond our reasonable control, including but not limited to wildfire, smoke or poor air quality, flooding, severe weather, or other natural disasters; epidemic, pandemic, or public health orders; fire, power or water outages, or facility damage; evacuation orders or road closures; war, civil unrest, or acts of terrorism; labor disruptions; or any other force majeure event.

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If any of these circumstances occur, refunds or credits may not be available, in whole or in part, depending on the nature of the event and the expenses already incurred. Any decisions will be made in light of the specific circumstances and applicable law.

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Financial Hardship
We understand that life doesn't always go according to plan, and we never want a family to feel uncomfortable reaching out if their circumstances change.

If your family is experiencing financial hardship before your camper's session begins, please contact us as soon as possible. Although our refund policy remains in effect, we're always happy to have a conversation about possible options, such as adjusted payment schedules, scholarship or campership assistance, or, when appropriate, credit toward a future session. Every situation is unique, and we'll do our best to work with you whenever we can.

 

Session Changes or Transfers

If something comes up and you’d like to switch to a different session, we’ll do our best to accommodate you!

• Transfers are welcome when space is available, and there’s no fee for moving to a session of equal value.

• If you transfer to a lower-cost session, please note that credit card processing fees from the original registration remain nonrefundable.​​

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